Podblast Ramblings

How to work quicker in primary care using technology

How to work quicker in primary care using technology – our top 10 tips.

Watch this episode recorded for the HTN Digital week on how you can work quicker in primary care using technology.

Join Andy and Gandhi of the eGPlearning Podblast team as they share their top tips on how you can work quicker in primary care. These are universal tips for all members of General practice like GPs, nurses, paramedics, pharmacists, health care workers and more

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Tracking Time

This is important to understand which areas you may need to focus on in order to work quicker in primary care.

One tool to consider is Clockify which can easily be used to track your time. See our video which explains this tool and why it might be the best one for use in general practice.

Text expanders and autoconsulations

Each system in primary care has its own method of helping you document more information quickly. EMIS has shortcodes, Systm One has autoconsultations. If you want a tool that sits outside of the clinical system, consider a text expander like in the eGPlearning support pack.

Things to consider is hot to personalise these tools and the probity of use.

Automation and protocols

Each clinical system has ways to help you automate the work you do. SystmOne has autoconsultations and protocols, EMIS has macros, and I am sure other systems have similar.

Using these tools can significantly save you time. As SystmOne users, Andy and I use autoconsultations for streamlining work like our anticipatory medication prescriptions for end of life care. If you want access to this join the eGPlearning mailing list or a community of support like S1 FBUG or EMIS web FB user group.

Companies can offer these systems without you making your own. This can further save time but comes with a cost. See Ardens for SystmOne or for EMIS try PrimaryCareIT.

Workflow and remote working

How you manage workflow in your practice will drastically affect your workload. Look at these four points about any task:

  • Who
  • What
  • Where
  • When

You can even add why on there at times. Remember, if a task does not require a face to face encounter, can it be done remotely and hence at scale. Remote working can also help with job satisfaction. See the video below

Type faster

If you want to work quicker, then typing quicker can really save you time. To help, see our episode on Keybr – an online tool that can help speed up your typing speed. A great PDP item for your appraisal and will definitely help you work quicker in primary care.

Another great tip we got from Deen Mirza in his FRAYED consultation book is to type while the patient is there. What do you think? Would you do this.


If you really do not like typing, then dication may be the answer. Modern systems have significantly improved and learn with in built systems to refine how they interpret your voice. Modern systems like Dragon, Lexacom and can really save you time as you formulate your letters, or even be used in consultations.

Messaging and meetings

Modern general practice and primary care is filled with meetings. How you manage them can significantly affect your time. So improve your communication. Andy and Gandhi both use WhatsApp to manage our partner role in practice for effective communication. Be wary not to discuss patient data, and we may see other systems like Microsoft Teams, Glip, Slack and GP Teamnet take over, but for now WhatsApp with is simplicity and mass user base can be really effective.


Webinars can be time saving and negate some of the costs of face to face meetings like transport costs and time. A great system to use is Zoom, which we have been using as part of our PCN working, and we find it is more effective than others.

Try it here:

File sharing:

Cloud based file sharing can really streamline your work process and help you work quicker in primary care. Many of these services are more secure than paper/un-encyrpted USB drives. Which would you consider using?

GP TeamNet:
Google Drive:

Conquer information overload

While all these can help, being able to manage your information workload is something to consider. Methods like zero inbox, unified information feeds, sticking to one social media platform and keeping simplicity at heart can help.

Thank you to our sponsor for this episode HTN.

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